Our Environmental Action Plan

Environmental Action Plan

Pen to Print aims to be an environmentally responsible organisation with a commitment to improving our environmental performance. As we are an organisation located in a shared use building we are limited in our impact by the policies and procedure of venue management which are set out and influenced by the London Borough of Barking and Dagenham and other tenants’ and partner organisations policies and purchasing procedures.

Nevertheless, the project is determined to do our bit for the environment! The aim of this action plan is to outline the steps that Pen to Print can make as an organisation to realise our targets and to develop a positive culture to support future green initiatives going on into the future.

The following areas have been identified as being of key importance:

Administration and management
Staff engagement
Transport and Travel
Suppliers and Partnerships

Administration and Management

Objective	Action	Performance Indicator	Time line	Responsibility
1.1 Ensure we have a Green Champion	Develop Action Plan and review annually	Action Plan in place	Done	LS
1.2 Commit to following our principals and be prepared for additional expenses this may involve	Be aware of the environment and sustainability when formulating budgets adjust future budgets for any necessary cost implications. Whilst adhering to best value principles consider the environment as well as value for money when make decisions on purchase	Budget established LBBD Policy on procurement	April 19 Ongoing	LS LS
1.3 Ensure that Environmental and Sustainability priorities are incorporated into day-to-day work.	Monitor and Assess Performance Keep up to date with current initiatives and current legislation Draft and update Environmental Policy on an annual basis Establish what will be measured in the future and establish some baseline information	Include as a standing item in any regular reports to our board Policy ready for July Board Updated Policy Data collection and baseline information input into ACE reporting portal	Ongoing Ongoing March 20 June 20	LS LS All LS

Staff Engagement

Objective	Action	Performance Indicator	Timeline	Responsibility
2.1 Build awareness and competence of all Pen to Print Library staff and Volunteers to address environmental issues	Green champion and other staff to attend relevant training courses and workshop opportunities where appropriate Ensure staff engagement Disseminate Environmental Sustainability Policy including posting on website	Training opportunities regularly monitored Standing item at Pen to Print Staff Meetings Policy posted	Ongoing Done Ongoing	All All LS
2.2 Purchasing of Supplies	Ensure wherever possible purchase products that are recyclable and are sourced from environmentally sustainable sources Wherever possible source products that are themselves made with recycled material	Policy Policy	Ongoing Ongoing	All
2.3 Purchasing of Refreshments	Ensure that wherever possible that refreshments are from environmentally sustainable sources and are produce in an economically sustainable way. EG Fair Trade.	Policy	Done	All

Waste Management

Objective	Action	Performance Indicator	Timeline	Responsibility
3.1 Limiting the amount of waste going to landfill	Monitor waste to ensure that it is disposed of wisely and put into recycling bins	Establish a policy on recycling waste	Done	All
3.2 Limiting paper waste generated by printing	Ensure that the policy of printing only when essential is followed Share documentation in electronic format wherever possible	Implement the LBBD policy on printing Policy	Ongoing Ongoing	All All
3.3 Discouraging the use of paper used for competition submissions.	Encourage participants to submit their work in a digital format, limiting the unnecessary use of paper. Making it easy for submission of electronic documents. Judges given access to scripts electronically	Monitor the number of entries submitted in hard copy format. Policy	Ongoing Done	All All

Transport and Travel

Objective

Action

Performance Indicator

Timeline

Responsibility

4.1 Review transport and travel activities

Promote and implement a Cycle to Work Scheme

Promote walking to work

LBBD scheme in place

Policy

Done

LBBD

4.2 Staff Travel

Promote the use of public transport, cycling and walking when staff are travelling to work

Encourage working from home at least one day per week to reduce travel impact on the environment

Policy

Done

All

4.3 Audience and Artists Travel

Encourage audiences and participants to use public transport walk or cycle to events and activities.

Sharing information on location and public transport serving the venue where events and activity is located.

Location maps and highlighting public transport links to venues included on the website

Ensure that venues selected for events are accessible by public transport and cycle friendly

Policy

Location Maps highlighting transport links produced.

Feature on the website

Policy

Done

April 19

Done

All

4.4 Travel Monitoring

Monitor Staff Travel Record Method of Travel and Mileage

Include Question of how participants and audiences travel to Events

Log Kept

New Question on new evaluation form. Record data.

Ongoing

All

Suppliers and Partnerships

5.1 Seek out suppliers and partnership organisations with a positive approach to environmental sustainability

Use suppliers and work with partners activelromote operating in an environmentally aware manner

Awareness of supplier’s Green policies and activities

Ongoing

All