Pen To Print

Our Environmental Action Plan

Straws
bundle-1853667_1920
Bin

Environmental Action Plan

Pen to Print aims to be an environmentally responsible organisation with a commitment to improving our environmental performance. As we are an organisation located in a shared use building we are limited in our impact by the policies and procedure of venue management which are set out and influenced by the London Borough of Barking and Dagenham and other tenants’ and partner organisations policies and purchasing procedures.

Nevertheless, the project is determined to do our bit for the environment! The aim of this action plan is to outline the steps that Pen to Print can make as an organisation to realise our targets and to develop a positive culture to support future green initiatives going on into the future.

The following areas have been identified as being of key importance:

  • Administration and management
  • Staff engagement
  • Transport and Travel
  • Suppliers and Partnerships
  1. Administration and Management
Objective Action Performance Indicator Time line Responsibility
1.1 Ensure we have a Green Champion Develop Action Plan and review annually Action Plan in place Done LS
1.2 Commit to following our principals and be prepared for additional expenses this may involve Be aware of the environment and sustainability when formulating budgets adjust future budgets for any necessary cost implications.

Whilst adhering to best value principles consider the environment as well as value for money when make decisions on purchase

 

Budget established

 

 

LBBD Policy on procurement

April 19

 

 

Ongoing

LS

 

 

LS

1.3 Ensure that Environmental and Sustainability priorities are incorporated into day-to-day work. Monitor and Assess Performance

Keep up to date with current initiatives and current legislation

Draft and update Environmental Policy on an annual basis

Establish what will be measured in the future and establish some baseline information

Include as a standing item in any regular reports to our board

 

Policy ready for July Board

Updated Policy

Data collection and baseline information input into ACE reporting portal

Ongoing

 

 

Ongoing

 

March 20

June 20

LS

 

 

LS

 

All

LS

 

  1. Staff Engagement
Objective Action Performance Indicator Timeline Responsibility
2.1 Build awareness and competence of all Pen to Print Library staff and Volunteers to address environmental issues

 

Green champion and other staff to attend relevant training courses and workshop opportunities where appropriate

Ensure staff engagement

Disseminate Environmental Sustainability Policy including posting on website

Training opportunities regularly monitored

Standing item at Pen to Print Staff Meetings

 

Policy posted

 

 

Ongoing

 

 

Done

 

Ongoing

 

 

All

 

All

 

LS

 

2.2 Purchasing of Supplies Ensure wherever possible purchase products that are recyclable and are sourced from environmentally sustainable sources

 

Wherever possible source products that are themselves made with recycled material

Policy

 

Policy

Ongoing

 

Ongoing

All
2.3 Purchasing of Refreshments Ensure that wherever possible that refreshments are from environmentally sustainable sources and are produce in an economically sustainable way. EG Fair Trade. Policy Done All

 

  1. Waste Management
Objective Action Performance Indicator Timeline Responsibility
3.1 Limiting the amount of waste going to landfill Monitor waste to ensure that it is disposed of wisely and put into recycling bins Establish a policy on recycling waste Done All
3.2 Limiting paper waste generated by printing Ensure that the policy of printing only when essential is followed

Share documentation in electronic format wherever possible

Implement the LBBD policy on printing

Policy

Ongoing

Ongoing

All

All

3.3 Discouraging the use of paper used for competition submissions. Encourage participants to submit their work in a digital format, limiting the unnecessary use of paper. Making it easy for submission of electronic documents.

 

Judges given access to scripts electronically

 

Monitor the number of entries submitted in hard copy format.

 

 

Policy

 

Ongoing

 

 

Done

All

 

All

 

  1. Transport and Travel
Objective Action Performance Indicator Timeline Responsibility
4.1 Review transport and travel activities Promote and implement a Cycle to Work Scheme

Promote walking to work

LBBD scheme in place

Policy

Done

Done

LBBD

LBBD

4.2 Staff Travel Promote the use of public transport, cycling and walking when staff are travelling to work

Encourage working from home at least one day per week to reduce travel impact on the environment

 

Policy

 

Policy

Done

 

Done

All

 

All

4.3 Audience and Artists Travel Encourage audiences and participants to use public transport walk or cycle to events and activities.

Sharing information on location and public transport serving the venue where events and activity is located.

Location maps and highlighting public transport links to venues included on the website

Ensure that venues selected for events are accessible by public transport and cycle friendly

Policy

Location Maps highlighting transport links produced.

 

Feature on the website

Policy

Done

Done

 

 

April 19

Done

All

All

 

LS

 

All

4.4 Travel Monitoring Monitor Staff Travel Record Method of Travel and Mileage

Include Question of how participants and audiences travel to Events

Log Kept

New Question on new evaluation form. Record data.

Ongoing

Ongoing

All

All

  1. Suppliers and Partnerships
5.1 Seek out suppliers and partnership organisations with a positive approach to environmental sustainability Use suppliers and work with partners  activelromote operating in an environmentally aware manner Awareness of supplier’s Green policies and activities Ongoing All